Rockwell Automation Looking for Executive Assistant at Bengaluru, Karnataka, India Full Time

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers – amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility – our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Executive Assistant – S3

Job Description Summary

• Manage day-to-day calendar appointments and calendar management for office visits.
• Undertaking daily administrative tasks, E-mail Support, Prioritization and follow ups.
• Submit and manage expense reports using the multiple platforms.
• Arrange domestic and international travel using the American Express Global Business Travel tool. Further organization of travel (including visa procurement), hotels, rental cars depending on need.
• Organization and coordination of internal and external meetings (including international), RA trainings, RA AF Coordination, and other events as applicable.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
• Visa & travel support for KL team including letters of invitation.
• Support & coordinate expense process management for KL.
• General correspondence and administrative work including coordination among varied leaders within KL & RA.
• May track or provide reports related to the travel and expenditures of the team in closed relationship with finance.
• Coordinate tickets and other tasks on workday/ Concur.
• Manage CRM Data entry/ accuracy support for KL and synergies.
• Maintain email distribution lists and ensure the practice organization chart is up to date.
• Handle confidential information with discretion on a business and personal level.

Office management

• Position will be based at the Bangalore, KL Office Electronic City
• Interface with Rockwell IT/ KL IT to ensure functionality of in-office audiovisual equipment
• Support the in-office staff and logistics for visitors and special meetings that take place in the KL office
• Interface and support ad-hoc requests from the Leadership team
• Support visiting team with ad-hoc requests, i.e., creation of name/entry badges, guest Wi-Fi credentials

The Ideal Candidate

• You have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done.
• You enjoy working with other people. You believe that a high functioning team is critical to success.
• You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team.
• You are a successful multi-tasker. You know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget.
• You are extremely organized. You can maintain large amounts of information in an organized way.
• You are adaptable. You work well in fast-paced environments, you’re a quick learner, and always ready to lend a hand.
• You enjoy bringing a strategic perspective to the work you do.
• You are flexible to support in high demand period.