The IT Asset Specialist will oversee the shipping and receiving of hardware, as well as the management and updating of assets within our organization. The ideal candidate will have a strong understanding of IT hardware and software inventory management, logistics, and asset tracking processes. The role requires excellent organizational skills, attention to detail, and the ability to collaborate with cross-functional teams.
Who We Are
.efficiently is a productivity partner, helping businesses become more efficient. One of our core product offerings is Staffing Placement Services; we recruit and train global team members (primarily in India) and place them remotely with USA-based companies. We are not a recruitment firm, we partner with our clients, and placement team members remain employees of. efficiently – reducing barriers and costs for global staffing. Every business in the USA needs help with its staffing needs. We provide vetted and trained offshore specialists in many industry verticals (our core focus is the construction industry). These offshore team members allow companies to supplement their local teams with a cost-effective immediate solution. We also offer an Enterprise SaaS Solution for the Construction Industry. We are in BETA with our item management system; this allows Architects, Designers, Contractors and Supply Showrooms to work together in managing the selection and specification of building materials.
Key Responsibilities
Hardware and Software Asset Management:
Establish and maintain 100% accurate records of all hardware and software assets, including details such as model numbers, serial numbers, license information, and warranty details.
Conduct regular audits to ensure data accuracy and reconcile any discrepancies in the asset management system.
Responsible for the administration of software licenses to ensure that we have requested the purchase of upcoming licenses by coordinating with accounting, auditing of license count on a quarterly basis, and oversight of the software licenses in the .eBMS system
Shipping and Receiving:
Coordinate with internal teams to gather hardware requirements, prepare equipment for shipment, and track the status of shipments from the Hyderabad office.
Receive and document the arrival of new IT assets, ensuring they are properly labeled, recorded, and assigned to the appropriate individuals or departments.
Inspect incoming hardware shipments for damage, verify accuracy against purchase orders, and update the asset management system accordingly.
Asset Updates and Maintenance:
Update the asset management system with new hardware and software acquisitions, disposals, and transfers between departments.
Coordinate with end-users and IT teams to ensure accurate tracking of asset movements, including relocations, repairs, upgrades, and retirements.
Qualifications
2- years or more in a role to understand the importance of asset management
Proven experience in IT asset management or a similar role.
Proficiency in using IT asset management tools or software systems.
Familiarity with industry standards and frameworks such as ITIL (Information Technology Infrastructure Library).
Excellent organizational and problem-solving skills, with keen attention to detail.
Effective communication and interpersonal skills to collaborate with stakeholders and support end-users.
Ability to prioritize tasks, handle multiple assignments, and meet deadlines in a fast-paced environment.
Familiarity with IT procurement and vendor management processes is a plus.
Certifications such as Certified IT Asset Manager (CITAM) or Certified Software Asset Manager (CSAM) are desirable but not mandatory.
Prior experience working with a US based company preferred but not required.
Shift Timings MONDAY – FRIDAY 3PM – 12AM
Location: This is a hybrid, full-time position. Required to be in the Hyderabad office Tuesday and Thursday, at a minimum, and this schedule may change based on business needs. Ability to quickly get to the office at LVS Arcade, Madhapur, 71, Jubilee Enclave, HITEC City, Hyderabad, Telangana 500081 is mandatory.
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