Tata Housing Development Company Limited Looking for Construction Contracts Manager at Bengaluru, Karnataka, India Full Time

Scope of the work:

Pre-tender Work & Contract Award Process

• Prepare Contractors Requirement schedule from the Annual Engineering Plan and update as per project progress
• Identify, shortlist & empanel contractors
• Pre Qualify contractors for respective tenders.
• Initiate Contract Service Request after coordinating for all required information
• Initiate Tendering process and record all pre-tender communication
• Preparation of Contract Appreciation Documents for the project
• Co-ordinate with site employees to generate important records
• Preparation of Tender Documents
• Float tenders to shortlisted tenderers and receive priced tenders, Earnest Money Deposits (EMDs) and other submittals as stipulated in the Tender documents and shortlist valid tenderers
• Preparation of pre-bid queries
• Prepare & review pre tender estimates with rate analysis for each item according to specifications thereof
• Evaluate shortlisted tenders, negotiation with the tenderers and finalization of contractors
• Upon shortlisting of Bidder, initiate NFR in discussion with Project Head and Corporate Contracts
• Drafting of LOA / LOI for Project Head and Corporate Contracts
• Conduct Kick Off Meetings with Cross Functional Team
• Ensure that the Contract Schedule is submitted by the Contractor
• Issue LOI and follow up with the contractor for mobilization and submission of securities
• Prepare & issue Work Orders as per final mutually agreed terms with the contractor

Post Award Contract Administration

· Contractual correspondence with the contractors pertaining to construction schedules, Bank Guarantees, quality of work, deviations, hindrances, recoveries, penalties, insurance policies, other statutory requirements, etc.

· Prepare & issue the change orders / amendments and update the same in MIS

· Co-ordinate with Consultants, Project Execution Team & other Departments for drawings, reports, schedules & other data

· Follow up with Project Execution Team and contractors for performance & timely completion

· Track MIS for all documents (Tenders, Work Orders, Change Orders / Amendments, Cancellations, Insurance policies, Bank Guarantees, etc.)

· Keep track of entire correspondence & documents pertaining to each contract

· Closure of contract after the end of Defects Liability Period

· Ensure Monthly tracking by the Planning Manager and officially communicate deviations w.r.t Contract schedule, to the contractor

· Ensure preparation of Drawing Issue Schedule by Planning Manager and track the issue as per agreed schedule

· Conduct Weekly Progress & Co-ordination review meetings with Contractors, under the Lead of the Project Head, prepare MOM, track and communicate deviations

· Track resources requirement schedule and communicate the deviation to the contractors

· Track bill date V/s Payment date and ensure that the Execution Manager along with Billing Engineer, process the Bill within a Timeframe

· Receive Claims of Contractor, review with Project Head and Corporate Team and coordinate for timely closure

· Maintain log of Contractual correspondences (Letters/E-mails) and ensure that all communications of the Contractors are responded to within a reasonable time

· Coordination meeting with dependent agencies to Clear front related issues

· Prepare delay analysis report of each contractor

· Maintain contract administration check list and related documents and formats and send related MIS

· Keep records of stage passing register and ensure it is maintained

Dispute Resolution

• Settlement of Disputes arising during contract and post contract
• Resolve disputes regarding claims amicably; as far as possible under the guidance of the Project Head & Corporate Contracts Team
• Provide technical aid to the Legal Department for matters under litigation and Arbitration

Claims Management

• Analysis of claims, Costing of claims involved in Arbitration and DRB process of various claims
• Preparing Statement of Facts required for Arbitration and DRB process
• Briefing counsels for Arbitration cases

Vendor Development and Relationships

• Build rapport and relationship with all key and critical vendors and contractors
• Ensure that vendor issues are addressed appropriately to ensure mutually rewarding relationships
• Implement a vendor certification system to ensure quality
• Review performance of vendors and contractors